Europe/US Virtual Assistant Needed

I’m looking for a proactive virtual assistant located in Europe or the Americas who can slip seamlessly into my day-to-day operations and keep our administrative workflows running smoothly.

Your main focus will be on two areas:

1. Document management
• Build and maintain an intuitive folder structure in Google Drive/OneDrive
• Keep contracts, proposals, and internal files updated with clear version control
• Flag incomplete or missing documents and chase them down before they become an issue

2. Meeting coordination
• Schedule internal and client meetings across multiple time zones (CET ↔ EST/PST)
• Prepare concise agendas, circulate pre-reads, and record key decisions and action items
• Follow up to ensure tasks are completed on time and report progress back to me

I handle most email and travel myself for now, so your role is laser-focused on the above business workflows. Reliability, strong written English, and the ability to anticipate what’s needed next are essential. Weekly check-ins via Zoom and a brief Friday summary of achievements and blockers will form our basic rhythm.

If you’re comfortable owning these tasks and working during core European or American business hours, I’d love to hear how you can help streamline my operations.