Creative Marketing Project Coordinator

Description
CapsLock is a global IT marketing company that pioneers unique, scalable customer acquisition solutions for B2C clients. We solve complex sales challenges across a wide range of industries, primarily for large North American partners. By integrating our expertise in Digital Marketing, IT, Design, AI-driven analytics, proprietary MarTech, and sales consulting, we deliver powerful, data-informed customer acquisition solutions.
At CapsLock, people, technology, and forward-thinking innovation lie at the heart of everything we do. Our diverse, global team, fluent in over 10 languages, thrives on open collaboration and the exchange of new ideas, pushing boundaries to ensure our clients' success.
Role overview
Our creative team produces hundreds of video ads, images and ad copy variations every month, and we test them across our campaigns to find out what works best. Behind all of that is a fast-moving pipeline, and we’re looking for a Creative Marketing Project Coordinator to keep it running smoothly.
You’ll be working with a team of 15–25 creative strategists, video editors, designers and media buyers. You’ll turn ideas and requests into clear tasks, keep everyone aligned on deadlines, review the final work before it goes live, and make sure every asset gets launched and tested. Many of our workflows are already automated, and we’d love someone who enjoys finding smarter ways to work as we grow.
If you love bringing order to a busy environment, have a sharp eye for detail and are curious about the creative side of marketing, this role is a great place to grow. You’ll also be invited to brainstorming sessions and can contribute your own ideas to the creative process.
Responsibilities
Task & Pipeline Management

Turn monthly creative requests (videos, images and ad copy) into clear, well-structured tasks in ClickUp (our project management system).

Add briefs, guidelines and references to each task, and assign it to the right team member

Agree on deadlines with each team and track every task from request to launch

Keep an accurate record of all creative tests and their status at every stage

Cross-Team Coordination & Follow-Up

Communicate daily with a team of 15–25 creative strategists, video editors, designers and media buyers

Follow up proactively so deadlines are met and nothing stalls in the pipeline

Flag delays and bottlenecks early and help resolve them

Release approved assets to media buyers and confirm they have been received, launched and reviewed

Quality Control

Review final images, videos and ad copy before launch against briefs, client guidelines and technical specifications

Catch typos, formatting errors and visual glitches before assets go live

Develop an eye for visual inconsistencies, such as AI-generated artifacts, distorted details or elements that don’t make sense in context

Collaborate with team members on final reviews and approvals

Reporting & Documentation

Maintain structured logs of what is live, what is in testing and what has been learned

Prepare clear status updates and reports using automated data and AI tools

Document all tasks clearly in ClickUp per team standards

Process Improvement & AI

Identify repetitive work and use AI tools and automations to streamline the workflow

Help scale the pipeline to handle 100–350 tasks per month without losing accuracy

Suggest improvements to task structure, templates and handoff processes

Creative Collaboration

Take part in team brainstorming sessions and contribute ideas

Turn raw concepts from brainstorms into structured, actionable tasks

Build an understanding of our creative work and what performs well, with room to grow into the creative side over time

Requirements
Must-Have Skills

Proven ability to manage a high volume of tasks with strict deadlines and accurate tracking

Ability to turn requests and ideas into clear, structured tasks

Confidence in following up with many people across teams while keeping things friendly

Sharp eye for detail when reviewing images, videos and ad copy

Genuine interest in creative marketing and ad content

Technical Skills

2+ years of experience in operations, project coordination or process management

Hands-on experience with project management tools such as ClickUp, monday.com, Asana or Trello

Practical experience using AI tools (ChatGPT, Claude or similar) to streamline work

Experience in a marketing agency, creative production or e-commerce environment is a plus

Upper-intermediate English (B2) or higher

Soft Skills

Thrives on structure and turning chaos into reliable systems

Proactive, reliable and consistent with deadlines

Clear, professional communicator

Adaptable to shifting priorities in a fast-paced team

Curious, with the initiative to improve processes and contribute ideas

What we offer

Remote Work - We offer a truly and fully remote environment. You choose where you are the most productive and comfortable to have an impact.

Paid vacations - Generous paid vacation policy to ensure you have time to recharge

Unlimited Sick Days - We understand that being only human means getting sick or feeling under the weather from time to time, so we guarantee you time off as long as you need to recover and get back on your feet.

Ongoing Learning - People at CapsLock are deeply inquisitive and eager to learn new knowledge and skills, that's why we support and create learning opportunities like the Free Books program, workshops, conferences, and more.

Home Office -We will cover the equipment and furniture expenses to make sure you have the best work-from-home experience.

Physical Well–Being - We will cover costs of your medical insurance. Additionally, we offer an allowance for a flexible fitness program.

Fun Stuff - There is never a shortage of fun stuff

Originally posted on Himalayas