Company Secretary for Annual Compliance

I manage a couple of closely-held, family-run private limited companies operating from Kamla Nagar, Delhi 110007. The engagement calls for a qualified Company Secretary who can handle our statutory obligations on an ongoing basis—principally the annual ROC filings, continuous compliance checks, and the drafting of board and shareholder meeting minutes.

Scope of work
• Prepare and e-file every statutory form (AOC-4, MGT-7/7A, DIR-3 KYC, where applicable) ahead of due dates through the MCA V3 portal, using valid DSCs.
• Run periodic compliance health checks and alert me in advance if any corrective action is needed to stay fully compliant.
• Draft, format, circulate, and archive minutes for board and AGM/EGM meetings, ensuring they are signed within the mandated timelines.

Interaction level
Family members or stakeholders will connect only when signatures or clarifications are essential, so routine in-person meetings are unnecessary. That said, the ability to drop by our Kamla Nagar office for original-signature paperwork is important.

Acceptance criteria
• MCA acknowledgment receipts confirming timely filings for each entity.
• Compliance status report with clear next-step recommendations.
• Signed minutes book (soft-copy PDF and physical file) matching Secretarial Standards (SS-1, SS-2).

If you can maintain a smooth compliance calendar with minimal fuss while keeping us up-to-date and penalty-free, outline your proposed workflow and fee structure per company.