Business Coordinator and Executive Virtual Assistant

WE’RE HIRING: Executive Virtual Assistant / Business Operations Coordinator

I am looking for a highly organised, reliable and proactive Virtual Assistant to support me with the day-to-day running of several businesses and projects.

This is more than a basic admin role. I need someone who can help me stay organised, follow up on tasks, communicate professionally with clients and suppliers, and make sure important work does not get missed.

Main responsibilities will include:
• Managing emails and responding to enquiries
• Organising my calendar, meetings and appointments
• Following up with clients, suppliers and potential customers
• Updating CRM records and tracking leads
• Preparing quotations, proposals and business documents
• Assisting with recruitment, CVs and interview scheduling
• Keeping track of deadlines, outstanding tasks and follow-ups
• Helping organise invoices, files and company documents
• Conducting basic business research
• Supporting tender and procurement administration
• Preparing a short weekly progress report
• Helping me prioritise my workload across different businesses

I am looking for someone who is:
• Highly organised and detail-oriented
• Excellent in written and spoken English
• Confident communicating with businesses and professionals
• Able to work independently without constant supervision
• Proactive and comfortable following up with people
• Experienced with Microsoft Office / Google Workspace
• Comfortable using CRM systems
• Trustworthy and professional
• Able to manage multiple projects at the same time

Experience in healthcare, medical supplies, cleaning services, tenders, procurement, sales or business development would be an advantage.

Hours: Approximately 20–25 hours per week initially
Location: Remote
Position: Long-term opportunity for the right person

When applying, please include:

1. Your previous VA or business administration experience
2. The systems/software you have used
3. Your hourly rate
4. Your availability
5. A short explanation of how you would help a busy business owner stay organised

I am looking for someone who can become a dependable part of my businesses and grow with us.