Billing and Purchasing Coordinator

Billing & Purchasing Coordinator
Position Type: Full-Time, Remote
Company: Kitchen Design & Cabinetry Firm – Based in New York
Overview
We are a growing kitchen design and cabinetry company seeking a reliable, organized, and proactive Billing & Purchasing Coordinator to join our remote team. This role is central to ensuring smooth billing, purchasing, and order management processes, while maintaining strong communication with clients, vendors, and contractors.
Key Responsibilities

Prepare and send invoices, quotes, and payment requests

Track deposits, balances, and outstanding payments; follow up as needed

Place and monitor cabinet, hardware, and material orders

Communicate with manufacturers, vendors, clients, and contractors

Follow up on deliveries, backorders, damages, and order issues

Maintain accurate records across multiple projects

Handle emails, phone calls, and general administrative tasks

Optional Plus (Not Required):

Manage social media accounts and create basic content

Update website content and respond to customer reviews

Create simple digital marketing materials using Canva

Qualifications
Required

Highly organized and detail-oriented with excellent follow-up skills

Strong English communication skills (written and verbal)

Comfortable handling billing and payment conversations

Experience in purchasing and order management preferred

Proactive, responsible, and able to work independently

Reliable internet connection and professional home-office setup

Availability to consistently work during New York business hours (EST)

Preferred

Prior experience in billing, purchasing, or administrative coordination

Familiarity with cabinetry, construction, or design industry workflows

Basic knowledge of digital tools (Canva, website updates, social media management)

Originally posted on Himalayas