Bilingual Healthcare Executive Assistant
TypeFull-time job
LocationColombia
Posted2 hours ago
About the Role
We are looking for a sharp, proactive Bilingual Healthcare Executive Assistant to support our leadership team on the operations and administrative side of the business. This is a non-clinical role. You will not be involved in patient care. Instead, you will keep operations running smoothly by organizing systems, researching healthcare regulations, supporting communications, and using AI tools such as Claude to work faster and smarter.
If you are organized, curious, comfortable with healthcare compliance language, and quick to adopt new technology, this role is for you.
Key Responsibilities
Executive and Operations Support
Provide day-to-day administrative support to executives, including calendar management, scheduling, email triage, and travel coordination
Prepare meeting agendas, take notes, and track action items to completion
Build, document, and maintain internal systems, workflows, and filing structures
Coordinate across internal teams and external partners to keep projects on schedule
Healthcare Regulatory Research and Compliance Support
Read, interpret, and summarize healthcare regulations, policy updates, and industry guidance (e.g., HIPAA, CMS rules, state-level requirements) in clear, plain language for leadership
Conduct research on healthcare trends, competitors, and operational best practices
Flag regulatory changes or risks that may affect operations
Help maintain organized records of policies, compliance documentation, and research findings
AI-Enabled Productivity
Use Claude daily to draft documents, summarize research, analyze information, and automate repetitive tasks
Write effective prompts and build repeatable AI workflows that improve team efficiency
Review and fact-check AI outputs for accuracy before they are shared
Social Media Management
Manage the organization’s social media accounts, including content planning, scheduling, posting, and community engagement
Draft and publish healthcare-appropriate content that is accurate, professional, and compliant
Track basic performance metrics and report on what is working
Requirements
Proven experience as an Executive Assistant, Virtual Assistant, Operations Coordinator, or similar role
Demonstrated proficiency using Claude or similar AI tools in a professional setting
Experience managing social media accounts for a business or brand
Ability to read, understand, and summarize healthcare regulations and technical documents
Strong research skills with attention to accuracy and detail
Excellent written and verbal communication in English
Strong organizational skills and the ability to build and maintain systems
Comfortable with tools such as Google Workspace or Microsoft 365, project management platforms (Asana, Trello, Notion, or similar), and scheduling tools
Reliable internet connection and a quiet, professional remote workspace
Ability to work in the EST time zone
Nice to Have
Prior experience in a healthcare, health-tech, or regulated industry
Familiarity with HIPAA and healthcare privacy requirements
Experience with social media scheduling tools (Buffer, Hootsuite, Later) and design tools (Canva)
Experience supporting C-level executives or founders
Key Competencies
Discretion in handling confidential and sensitive information
Initiative and the ability to work independently with minimal oversight
Strong prioritization and time management
Adaptability and eagerness to learn new tools
Sound judgment and professionalism in all communications
What We Offer
Remote work flexibility
Choice of part-time or full-time engagement, depending on candidate availability and business needs
Opportunity to work closely with leadership in the healthcare space
Originally posted on Himalayas
We are looking for a sharp, proactive Bilingual Healthcare Executive Assistant to support our leadership team on the operations and administrative side of the business. This is a non-clinical role. You will not be involved in patient care. Instead, you will keep operations running smoothly by organizing systems, researching healthcare regulations, supporting communications, and using AI tools such as Claude to work faster and smarter.
If you are organized, curious, comfortable with healthcare compliance language, and quick to adopt new technology, this role is for you.
Key Responsibilities
Executive and Operations Support
Provide day-to-day administrative support to executives, including calendar management, scheduling, email triage, and travel coordination
Prepare meeting agendas, take notes, and track action items to completion
Build, document, and maintain internal systems, workflows, and filing structures
Coordinate across internal teams and external partners to keep projects on schedule
Healthcare Regulatory Research and Compliance Support
Read, interpret, and summarize healthcare regulations, policy updates, and industry guidance (e.g., HIPAA, CMS rules, state-level requirements) in clear, plain language for leadership
Conduct research on healthcare trends, competitors, and operational best practices
Flag regulatory changes or risks that may affect operations
Help maintain organized records of policies, compliance documentation, and research findings
AI-Enabled Productivity
Use Claude daily to draft documents, summarize research, analyze information, and automate repetitive tasks
Write effective prompts and build repeatable AI workflows that improve team efficiency
Review and fact-check AI outputs for accuracy before they are shared
Social Media Management
Manage the organization’s social media accounts, including content planning, scheduling, posting, and community engagement
Draft and publish healthcare-appropriate content that is accurate, professional, and compliant
Track basic performance metrics and report on what is working
Requirements
Proven experience as an Executive Assistant, Virtual Assistant, Operations Coordinator, or similar role
Demonstrated proficiency using Claude or similar AI tools in a professional setting
Experience managing social media accounts for a business or brand
Ability to read, understand, and summarize healthcare regulations and technical documents
Strong research skills with attention to accuracy and detail
Excellent written and verbal communication in English
Strong organizational skills and the ability to build and maintain systems
Comfortable with tools such as Google Workspace or Microsoft 365, project management platforms (Asana, Trello, Notion, or similar), and scheduling tools
Reliable internet connection and a quiet, professional remote workspace
Ability to work in the EST time zone
Nice to Have
Prior experience in a healthcare, health-tech, or regulated industry
Familiarity with HIPAA and healthcare privacy requirements
Experience with social media scheduling tools (Buffer, Hootsuite, Later) and design tools (Canva)
Experience supporting C-level executives or founders
Key Competencies
Discretion in handling confidential and sensitive information
Initiative and the ability to work independently with minimal oversight
Strong prioritization and time management
Adaptability and eagerness to learn new tools
Sound judgment and professionalism in all communications
What We Offer
Remote work flexibility
Choice of part-time or full-time engagement, depending on candidate availability and business needs
Opportunity to work closely with leadership in the healthcare space
Originally posted on Himalayas
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