All-Round Real Estate Virtual Assistant Needed

Real Estate Virtual Assistant / Transaction Coordinator / Social Media Manager:
This is not an entry-level position. The ideal candidate should have prior experience supporting a U.S.-based real estate professional and be comfortable managing multiple tasks, deadlines, clients, listings, and rental properties with minimal supervision.

Key Responsibilities

* MLS Listing Management: Must have experience entering, updating, and maintaining real estate listings. Experience with All Jersey MLS, GSMLS, FlexMLS, Bright MLS, and/or SJMLS is strongly preferred.
* Transaction Coordination: Assist with transactions from listing/contract through closing, including tracking deadlines, documents, inspections, attorney review, deposits, appointments, and outstanding items.
* Client Communication: Serve as a professional liaison between myself, buyers, sellers, tenants, property owners, vendors, attorneys, lenders, and other Realtors when instructed.
* Short-Term Rental Management: Assist with managing vacation/short-term rentals, including guest communication, check-in/check-out coordination, calendars, cleaners/vendors, reviews, listing updates, and resolving routine guest matters.
* Property Management Support: Track rental-related tasks, maintenance requests, vendor appointments, upcoming reservations, property needs, and follow-ups.
* Administrative Support: Manage calendars, appointments, reminders, emails, files, data entry, follow-ups, and other day-to-day real estate administrative tasks.
* Accounts Receivable: Assist with tracking invoices, payments, outstanding balances, rental income, and A/R follow-up.
* Social Media & Marketing: Create professional real estate content, reels, property marketing, listing promotions, open-house materials, market updates, and short-term rental marketing.
* Task & Deadline Management: Consistently complete assigned tasks by their deadlines and proactively follow up on incomplete or outstanding items.
* Quality Control: Review work carefully before submitting or publishing. Strong attention to detail and ability to follow instructions are essential.
* Additional Real Estate Support: Assist with CMAs, prospecting, lead organization, showing schedules, open houses, listing preparation, database/CRM management, and other real estate-related projects as needed.

Ideal Candidate

* Prior experience as a Real Estate VA, Transaction Coordinator, Property Management VA, or Real Estate Administrative Assistant
* Familiarity with New Jersey real estate is a major plus
* MLS experience is strongly preferred
* Experience with short-term rental platforms such as VRBO and/or Airbnb
* Strong written and verbal English communication skills
* Social media and basic graphic/video editing experience
* Excellent organization and time-management skills
* Ability to work independently and take ownership of assigned tasks
* Responsive during agreed-upon working hours
* Comfortable learning new systems and following established procedures
* Able to prioritize urgent matters while keeping routine tasks moving

When Applying

Please include:

* Your previous U.S. real estate experience
* Which MLS systems you have personally used
* Your transaction coordination experience
* Your short-term rental/property management experience
* Which social media/marketing platforms you use
* Your availability and time zone
* Your desired hourly rate
* Examples of real estate marketing or social media work, if available

Please do not apply if you have no real estate experience. I am looking for someone who can become a dependable long-term member of my real estate business and help keep transactions, listings, rentals, marketing, and administrative responsibilities organized and moving forward.