AI-Powered Marketing Coordinator

AI-Powered Marketing Coordinator (AI Workflows, Content, Outreach & Growth Operations) – Remote
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring an AI-Powered Marketing Coordinator to operate at the intersection of AI, marketing, content, outreach, events, and creative execution.
This is not a traditional marketing coordinator role.
We’re looking for someone who is genuinely AI-native — someone who naturally starts work inside AI tools, builds workflows instead of repeating tasks manually, experiments with emerging technology, and uses automation to increase both speed and quality.
You’ll work directly with leadership and contribute across:

AI workflows and automation

Social media and content

Podcast production

Cold email and LinkedIn outreach

Lead generation

Websites and landing pages

Email marketing

Presentations and creative assets

Conferences and webinars

Light technical operations

If you live inside AI tools, learn new platforms independently, and enjoy figuring out how to execute without needing step-by-step instructions, this role is a strong fit.
What You’ll Own
AI Systems & Workflow Development
Work daily with AI tools such as:

Claude

ChatGPT

Codex

OpenClaw

AI agents and emerging automation platforms

Build and improve:

AI-powered workflows

Prompt systems

AI agents

Content automation

Research workflows

Outreach systems

Internal operational automations

Use AI as the starting point for execution rather than simply as a final editing tool.
Continuously research and test new AI tools, identify repetitive processes that can be automated, and create repeatable systems that increase marketing and operational output.
Content & Social Media Management

Manage company social media channels end-to-end.

Draft and schedule LinkedIn content for leadership and internal stakeholders.

Build and maintain content calendars.

Repurpose long-form content and podcast transcripts into:

Social posts

Hooks

Short-form clips

Summaries

Thought-leadership content

Engagement content

Proactively contribute new campaign ideas, content angles, and growth opportunities.

Maintain consistency in brand voice and publishing cadence.

Podcast Production & Distribution
Own and coordinate the podcast workflow from recording through publication.
Support:

Recording logistics

Audio and video setup

Editing

Publishing

Show notes

Episode summaries

Social clips

Captions

Promotional assets

Turn each podcast episode into multiple reusable marketing assets across different channels.
Cold Outreach & Lead Generation
Build and manage outbound campaigns across:

Cold email

LinkedIn

Other relevant outreach channels

Work with tools such as:

Clay

Instantly

Smartlead

LinkedIn outreach and automation tools

Support:

Lead database creation

ICP targeting

Domain setup

Domain warm-up

Outreach sequences

Messaging development

Campaign optimization

Use campaign data and experimentation to continuously improve targeting, messaging, response rates, and lead generation performance.
Creative & Design Execution
Create and update:

Website pages

Landing pages

Postcards

Event materials

Conference assets

Sales collateral

Presentations

Pitch decks

Branded documents

Use tools such as:

Canva

Claude Design

Google Slides

AI-assisted design platforms

Support self-publishing initiatives, including Amazon KDP formatting, cover coordination, and publishing logistics where required.
Email Marketing & Communication

Create and distribute newsletters to leads, clients, and relevant audiences.

Draft professional emails for clients, prospects, partners, and stakeholders.

Build and support nurture campaigns and follow-up sequences.

Maintain organized sales and marketing communication workflows.

Support client gifting and relationship-management initiatives.

Use AI to improve personalization and execution efficiency without sacrificing communication quality.

Events, Conferences & Webinars
Coordinate:

Conferences

Webinars

Registrations

Sponsorships

Vendor communication

Travel logistics

Booth materials

Shipping

Event deadlines

Create:

Webinar decks

Presentation materials

Meeting agendas

Supporting documents

Promotional assets

Support live webinar and event execution as needed.
Light Technical Operations
Navigate platforms such as:

GitHub

Supabase

Cloudflare

Handle basic operational tasks such as:

DNS updates

Configuration changes

Lightweight technical updates

Basic platform troubleshooting

Work with developers when deeper technical implementation is required.
You do not need to be a software engineer, but you should be comfortable navigating technical tools, reading documentation, and figuring out unfamiliar systems.
Required Experience & Skills

Daily hands-on experience with AI tools such as Claude, ChatGPT, Codex, OpenClaw, or similar platforms.

Demonstrated ability to build:

AI workflows

Prompt systems

Automations

Repeatable operational processes

Excellent written English and strong copywriting ability.

Experience supporting:

Marketing

Content

Outreach

Communications

Growth operations

Experience creating social media content, newsletters, outreach campaigns, or marketing assets.

Strong proficiency with:

Canva

Google Workspace

Presentation tools

Comfortable independently learning and navigating technical platforms and dashboards.

Strong organizational and project-management skills.

Ability to manage multiple concurrent projects and deadlines.

High ownership and independent execution ability.

Reliable remote work setup and stable internet connection.

Nice-to-Have Experience

Marketing, communications, operations, or content coordination background.

Podcast production or audio/video editing.

Clay, Instantly, or Smartlead.

LinkedIn automation and cold outreach systems.

Email marketing and newsletter platforms.

Webinar and event coordination.

GitHub, Supabase, or Cloudflare.

Amazon KDP or self-publishing workflows.

AI-assisted design and content production.

Social media growth and audience engagement.

AI agents and workflow automation.

Startup or high-growth company experience.

Experience in elective healthcare, aesthetics, ophthalmology, medspa, or plastic surgery industries.

What Makes You a Strong Fit
You:

Are genuinely AI-native rather than an occasional AI user.

Naturally ask, “How can I automate or improve this?” before repeating a manual process.

Experiment with new AI tools without needing to be told.

Learn independently through documentation, tutorials, experimentation, and AI-assisted learning.

Move quickly without sacrificing quality.

Are highly resourceful when you encounter unfamiliar problems.

Take ownership rather than waiting for detailed instructions.

Enjoy balancing marketing, creative, technical, and operational work.

Can move between multiple priorities without losing organization.

Thrive in fast-moving, high-ownership environments.

What a Typical Day Looks Like
An AI-Powered Marketing Coordinator’s day may include:

Building or improving an AI workflow to automate repetitive work.

Turning a podcast transcript into LinkedIn posts and short-form content.

Editing podcast clips and preparing an episode for publication.

Building a targeted prospect list in Clay.

Launching or optimizing a cold email campaign.

Drafting a newsletter or nurture sequence.

Updating a landing page.

Creating a presentation or sales asset.

Coordinating conference or webinar logistics.

Testing a newly released AI tool.

Troubleshooting a simple technical workflow.

Supporting leadership with a high-priority marketing or operational project.

In short: you use AI, automation, creativity, and strong execution to help the business produce more, move faster, and operate more efficiently.
Key Metrics for Success

Consistent execution and improvement of AI-driven workflows.

Increased efficiency through automation and reusable systems.

Timely delivery of content, campaigns, and creative assets.

Social media consistency, growth, and engagement.

Reliable podcast production and publishing.

Outreach campaign and lead generation performance.

Reliable execution across events and webinars.

Quality and speed of marketing execution.

Proactive implementation of new tools and process improvements.

Leadership confidence in execution and ownership.

Why This Role Stands Out

Work directly with leadership.

Heavy exposure to emerging AI tools and workflows.

Opportunity to experiment with AI agents, automation, and new platforms.

High ownership across marketing, content, outreach, and operations.

Work across podcasts, social media, events, websites, email, and lead generation.

Build real AI-powered systems rather than simply using AI for basic content generation.

Fast-moving remote environment with significant autonomy.

Opportunity to grow into:

Senior Marketing Coordinator

AI Marketing Operations Manager

Growth Marketing Manager

Marketing Operations Lead

AI & Automation Operations Lead

Interview Process

Initial Screening Call

Recruiter Interview

Client Interview

Offer & Onboarding

Spark Hire Intro Video
As part of the application process, you’ll be asked to complete a short Spark Hire intro video.
This is your opportunity to go beyond your resume and tell us about your experience with AI tools, marketing execution, content, automation, and the workflows you’ve built.
We’re particularly interested in hearing about how you actually use AI in your day-to-day work. Be prepared to discuss tools you use regularly, workflows or automations you’ve created, and examples of how AI has helped you improve speed, quality, or efficiency.
Please keep your responses clear, concise, and conversational. We’re not looking for a perfectly scripted presentation — we want to understand how you communicate, think, learn, and solve problems.
Completion of the Spark Hire intro video is required for your application to be considered.
Apply Now
If you:

Live inside AI tools and actively experiment with new ones.

Build workflows instead of relying on repetitive manual processes.

Enjoy marketing, content, outreach, and creative execution.

Learn unfamiliar tools independently.

Are highly resourceful and proactive.

Thrive in fast-moving environments with significant ownership.

We’d love to hear from you.
Apply today and complete the required Spark Hire intro video to move forward in the hiring process.
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Originally posted on Himalayas