Administrative / Executive Assistant – Real Estate & Contracting
TypeFull-time job
LocationEl Salvador
Posted2 hours ago
We are looking for a highly organized and detail-oriented Administrative / Executive Assistant with strong administrative skills, comfort working with numbers and spreadsheets, and hands-on experience with QuickBooks Online (required).
This role will support real estate administration and provide general administrative assistance to a drywall and contracting business. The ideal candidate is proactive, reliable, and comfortable managing financial records, coordinating day-to-day activities, and keeping information organized across multiple business operations.
Key Responsibilities
Real Estate Administration
Track incoming and outgoing payments and maintain accurate financial records.
Organize expense information and assist with basic financial tracking.
Communicate with tenants regarding inquiries, payments, and property-related matters.
Coordinate maintenance requests with tenants and service providers.
Manage property-related information and administrative tasks through TenantCloud.
QuickBooks & Financial Administration
Use QuickBooks Online to record, organize, and maintain financial transactions.
Assist with tracking income, expenses, payments, and other financial records.
Maintain spreadsheets and ensure accurate data entry.
Organize financial documentation and support basic expense tracking and reporting.
Executive & Administrative Support
Manage calendars, schedule appointments, and coordinate daily activities.
Handle phone calls, messages, and general communications.
Take meeting notes, maintain documentation, and track follow-up items.
Provide day-to-day administrative support while the client and team are on the road.
Assist the existing in-house Executive Assistant with minor administrative tasks for the drywall and contracting business after training.
Follow up on outstanding tasks and help maintain organized workflows across both businesses.
Requirements
Previous experience as an Administrative Assistant, Executive Assistant, or in a similar administrative support role.
Required: Hands-on experience using QuickBooks Online.
Experience working with spreadsheets, numbers, financial records, and data entry.
Ability to track payments, organize expenses, and maintain accurate administrative records.
Strong organizational skills and attention to detail.
Excellent communication and follow-up skills.
Ability to manage multiple tasks and priorities independently.
Proficiency in calendar management, scheduling, phone handling, and general administrative tools.
Willingness to learn new financial processes and property management workflows.
Ability to handle confidential business and financial information with discretion.
Nice to Have
Experience in real estate administration or property management.
Familiarity with TenantCloud or similar property management platforms.
Experience coordinating maintenance requests and communicating with tenants.
Previous experience supporting a construction, drywall, or contracting business.
Experience with expense tracking, financial administration, or basic bookkeeping.
Experience supporting business owners or executives who work remotely or travel frequently.
Key Competencies
Organization and attention to detail
Communication and interpersonal skills
Time management and prioritization
Proactivity and problem-solving
Adaptability and willingness to learn
Reliability and accountability
Originally posted on Himalayas
This role will support real estate administration and provide general administrative assistance to a drywall and contracting business. The ideal candidate is proactive, reliable, and comfortable managing financial records, coordinating day-to-day activities, and keeping information organized across multiple business operations.
Key Responsibilities
Real Estate Administration
Track incoming and outgoing payments and maintain accurate financial records.
Organize expense information and assist with basic financial tracking.
Communicate with tenants regarding inquiries, payments, and property-related matters.
Coordinate maintenance requests with tenants and service providers.
Manage property-related information and administrative tasks through TenantCloud.
QuickBooks & Financial Administration
Use QuickBooks Online to record, organize, and maintain financial transactions.
Assist with tracking income, expenses, payments, and other financial records.
Maintain spreadsheets and ensure accurate data entry.
Organize financial documentation and support basic expense tracking and reporting.
Executive & Administrative Support
Manage calendars, schedule appointments, and coordinate daily activities.
Handle phone calls, messages, and general communications.
Take meeting notes, maintain documentation, and track follow-up items.
Provide day-to-day administrative support while the client and team are on the road.
Assist the existing in-house Executive Assistant with minor administrative tasks for the drywall and contracting business after training.
Follow up on outstanding tasks and help maintain organized workflows across both businesses.
Requirements
Previous experience as an Administrative Assistant, Executive Assistant, or in a similar administrative support role.
Required: Hands-on experience using QuickBooks Online.
Experience working with spreadsheets, numbers, financial records, and data entry.
Ability to track payments, organize expenses, and maintain accurate administrative records.
Strong organizational skills and attention to detail.
Excellent communication and follow-up skills.
Ability to manage multiple tasks and priorities independently.
Proficiency in calendar management, scheduling, phone handling, and general administrative tools.
Willingness to learn new financial processes and property management workflows.
Ability to handle confidential business and financial information with discretion.
Nice to Have
Experience in real estate administration or property management.
Familiarity with TenantCloud or similar property management platforms.
Experience coordinating maintenance requests and communicating with tenants.
Previous experience supporting a construction, drywall, or contracting business.
Experience with expense tracking, financial administration, or basic bookkeeping.
Experience supporting business owners or executives who work remotely or travel frequently.
Key Competencies
Organization and attention to detail
Communication and interpersonal skills
Time management and prioritization
Proactivity and problem-solving
Adaptability and willingness to learn
Reliability and accountability
Originally posted on Himalayas
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