Administrative Coordinator

Behind every business that runs like clockwork, there is one person quietly winding the clock.
Job Overview
Our UK-based client needs a full-time, remote Administrative Coordinator - an organised, dependable South African professional who keeps projects, paperwork and people moving in the right direction. This is a long-term role working UK business hours, with real responsibility from week one.
About Our Client
The client is a busy UK company where operations move quickly and details matter. They are not looking for someone to simply process tasks; they want a coordinator who spots what is missing, chases what is late, and builds small systems that stop problems repeating.
Key Responsibilities

Coordinate schedules, meetings and deadlines across multiple teams

Prepare, format and proofread documents, reports and presentations

Maintain accurate records, trackers and filing systems

Chase outstanding actions and keep task lists honest and current

Handle supplier queries, orders and administrative correspondence

Support managers with travel bookings, expenses and ad-hoc requests

Improve small processes so the same problem never lands twice

What You Will Be Doing Day-to-Day
Mornings start with the trackers: what is due, what is overdue, and who needs a nudge. You will confirm the day's meetings, prepare any documents needed, and clear the administrative inbox before it builds up.
Through the day you will move between coordination and execution - updating records, formatting reports, logging supplier responses, and keeping every plate spinning without drama. You will close each day with tomorrow already half-organised.
This role suits a South African professional who likes order, notices details other people miss, and gets quiet satisfaction from a plan that actually happens. You will work independently, but never alone - the team communicates constantly and values people who speak up early.
If you are based in South Africa with excellent English and a track record of keeping busy teams organised, this is a stable, long-term remote role with a UK employer that will trust you with real responsibility. Apply now and bring the clockwork.
Requirements

3+ years' experience in administration, coordination or office support

Excellent written and spoken English with a confident, professional manner

Proven reliability: stable fibre internet, backup power for load shedding, and a dedicated home office

Strong command of tech tools: Google Workspace or Microsoft 365, spreadsheets, and shared task trackers

Exceptional attention to detail with disciplined follow-through

Comfortable juggling multiple priorities to UK business hours without dropping any

Benefits
Full-time remote position working for a UK-based employer. Competitive salary paid in ZAR. Long-term stable role. Supportive team environment. Direct access to founder-led business.
Originally posted on Himalayas