Admin Executive Assistant

Admin Executive Assistant (Operations / Compliance / ITAD) – Remote
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role
We’re hiring an Admin Executive Assistant to support client onboarding, documentation, and internal coordination in a compliance-driven IT Asset Disposition (ITAD) environment.
This is a precision-critical role — small errors can create downstream operational or financial risk.
You will act as the control layer across operations, ensuring everything is accurate, documented, and completed without gaps.
This role is ideal for someone who:

Notices inconsistencies instantly

Works with structure and discipline

Follows through until tasks are fully complete

What You’ll Own
Administrative Coordination & Scheduling (Core)

Manage calendars, scheduling, and internal coordination workflows

Align communication across leadership, clients, and internal teams

Anticipate needs to protect leadership bandwidth

Ensure tasks move forward without delays or missed steps

Documentation & Compliance Support

Maintain audit-ready documentation across systems

Support compliance-sensitive workflows within ITAD operations

Ensure all records are:

Accurate

Complete

Properly stored

Work within structured systems like:

Google Workspace

Slack

CRM platforms (e.g., Salesforce)

Operational Tracking & Quality Control

Track:

Client onboarding progress

Internal updates

Process changes

Identify inconsistencies in:

Data

Dates

Documentation

Scheduling

Validate all key details (names, numbers, records) before execution

Systems & Records Management

Maintain clean, structured systems across tools

Ensure documentation is:

Organized

Searchable

Accessible

Keep long-term records consistent and reliable

What Makes You a Strong Fit

You are extremely detail-oriented (nothing slips)

You think ahead and prevent problems before they happen

You work independently with minimal supervision

You understand how small admin errors can impact operations

You are disciplined with documentation and follow-through

Required Experience & Skills

3+ years in:

Executive Assistant

Administrative Assistant

Virtual Assistant roles

Strong experience with:

Google Workspace

Slack

CRM systems (e.g., Salesforce)

Exceptional attention to detail and accuracy

Strong written and verbal English communication

Ability to work independently and solve problems

High level of professionalism and confidentiality

Core Competencies

Structured, process-driven mindset

Strong problem-solving ability

Clear and confident communicator

Organized and disciplined execution style

Adaptable across multiple responsibilities

Key Metrics (KPIs)

100% audit-ready documentation

Zero critical errors in records or coordination

Tasks completed on time without follow-up

Reduced operational issues through proactive checks

Smooth client onboarding and internal coordination

Leadership time saved through proactive support

Why This Role Stands Out

High ownership and trust from leadership

Direct impact on compliance and operational quality

Exposure to structured, process-driven environments

Growth path into:

Operations Manager

Compliance Coordinator

Executive Operations Lead

Apply Now
If you:

Are detail-obsessed

Catch mistakes others miss

Take full ownership of execution

This role is a strong fit.
Originally posted on Himalayas