Accounts Payable Specialist (Quickbooks Desktop)

Job Title: Accounts Payable & Property Maintenance Coordinator
We are seeking a reliable and organized Accounts Payable & Property Maintenance Coordinator to support both accounting and property management operations. This role involves processing accounts payable, handling maintenance-related calls from tenants, coordinating repairs, and maintaining accurate records. The ideal candidate should have experience with QuickBooks Desktop, Microsoft Excel, and strong customer service skills.
Schedule: 9:00 AM - 5:00 PM EST
Key Responsibilities:
Accounts Payable

Process vendor invoices and payments accurately and on time

Maintain accounts payable records and documentation

Reconcile vendor statements and resolve billing discrepancies

Enter financial data into QuickBooks Desktop

Assist with expense tracking and reporting

Property Maintenance Coordination

Answer incoming calls from tenants regarding maintenance issues, complaints, and repair requests

Create and track maintenance work orders

Coordinate with vendors, contractors, and maintenance personnel

Follow up on repair requests to ensure timely resolution

Maintain records of maintenance activities and tenant communications

Escalate urgent maintenance issues when necessary

Administrative Support

Update spreadsheets and property records using Microsoft Excel

Assist with general office and property management tasks

Communicate professionally with tenants, vendors, and team members

Requirements

Experience in Accounts Payable

Experience with QuickBooks Desktop

Proficiency in Microsoft Excel

Strong phone, communication, and customer service skills

Ability to multitask and prioritize effectively

Detail-oriented and organized

Experience in property management or maintenance coordination is a plus

Ability to work independently and follow up on tasks

Benefits

Weekly pay

Work from home

Negotiable rate depending on the experience

Originally posted on Himalayas