Accounts Payable III
TypeFull-time job
LocationCosta Rica
Posted1 hour ago
Work Model: 100% Remote
Employment Type: Full-Time
Department: Accounts Receivable / Finance
Build Your Career With Alia Services
Alia Services connects talented professionals with growing companies around the world. We specialize in remote recruitment, workforce, and payroll solutions, helping organizations build exceptional teams while creating meaningful career opportunities for professionals.
We're looking for an experienced Senior Accounts Receivable Representative (AR Representative III) who is ready to take ownership of complex accounts, drive collections performance, and become a trusted resource within the AR team.
If you have strong B2B accounts receivable and collections experience, enjoy solving complex payment issues, and are comfortable communicating directly with customers and internal stakeholders, this could be a great next step in your career.
Why Join Alia Services?
At Alia Services, we want our team members to feel supported throughout their employment while having opportunities to grow professionally. As part of our team, you'll have access to:
100% Remote Work – Work from the comfort of your home while collaborating with an international team and client.
Health Insurance – Health insurance coverage provided through SafetyWing, beginning as soon as you are hired.
Paid Time Off (PTO) – Enjoy paid time off to rest, recharge, and maintain a healthy work-life balance.
Reliable Payroll – Consistent payroll administration and support from the Alia Services team.
Dedicated HR Support – Access to our People Operations team for employment-related questions, support, and guidance throughout your time with us.
Professional Growth – Opportunities to develop your skills, gain international experience, and grow professionally.
Coaching & Feedback – One-on-one coaching, ongoing feedback, mentorship, and development opportunities.
International Experience – Gain valuable experience working remotely with international companies and teams.
Cross-Functional Development – Opportunities to expand your knowledge and gain exposure to different areas of the business.
Equipment Coordination – Equipment support and coordination may be available depending on the position and client requirements.
Ongoing Employee Support – From onboarding through your day-to-day employment, Alia Services serves as your dedicated partner throughout your experience with the client.
With Alia Services, you're not just being placed in a remote role we remain part of your employment journey, providing ongoing HR, payroll, benefits, and professional support while you grow in your career.
AP Representative III
About the Role
As an AP Representative III, you will play an important role within the Accounts Payable team, helping ensure invoices, vendor payments, reconciliations, and related financial activity are processed accurately and on time.
This role requires more than basic invoice processing. You will be expected to independently research and resolve invoice and payment issues, communicate with vendors and internal teams, manage assigned AP workflows, support month-end activities, and maintain ownership of issues through final resolution.
You will also support dedicated BWS Accounts Payable processes, including invoice intake, AP queue management, LTL freight invoice vouching, NetSuite processing, and coordination with Logistics, Billing, and Finance teams.
Success in this role requires strong attention to detail, organization, communication, problem-solving, and the ability to work accurately in a fast-paced Accounts Payable environment.
What You'll Do
Accounts Payable & Invoice Management
Monitor and respond to emails in assigned shared inboxes
Review and vouch sample invoices
Review and reconcile vendor statements
Research and resolve unidentified invoices
Review invoice documentation and identify missing or incomplete information
Resolve vendor payment issues and outstanding items
Review, process, and reconcile outstanding prepayments
Enter marketing fund and commission adjustments
Vouch and manage telephone and leased-equipment invoices for all offices
Process corporate rent payments for leased spaces
Maintain accurate supporting documentation throughout the AP process
Ensure invoices are processed according to established procedures and deadlines
Vendor Communication & Account Resolution
Respond to vendors regarding invoice and payment status
Contact vendors to resolve outstanding checks and payment discrepancies
Research vendor inquiries and provide timely, professional responses
Maintain ownership of vendor issues through final resolution
Coordinate with internal stakeholders when additional information or approvals are required
Escalate complex or unresolved issues with clear supporting information
Payment Processing & Vendor Maintenance
Process vendor payments, including:
ACH payments
Discount checks
Wire transfers
Check runs
Support vendor setup for AR refunds in accordance with established access controls
Manage ACH vendor recruitment, onboarding, and maintenance
Resolve returned check issues
Complete daily wire clearing
Reconcile and clear U.S. Customs wire activity
Ensure payment records and vendor information remain accurate and properly documented
Reconciliation, Accruals & Reporting
Complete monthly accruals for invoices not processed by month-end
Review and reconcile vendor statements and outstanding balances
Manage EDI reporting and invoice activity
Support reconciliation of prepayments and payment-related accounts
Identify discrepancies and investigate the appropriate resolution
Maintain accurate AP records and support month-end financial processes
Concur & Expense Management
Set up, review, and approve employee reimbursements in Concur, as needed
Set up, review, and approve Account Executive reimbursements in Concur, as needed
Review reimbursement submissions for accuracy and required documentation
Support consistent application of established reimbursement procedures
Systems, Testing & Process Support
Work confidently within NetSuite, Concur, and other Accounts Payable or financial systems
Support SME testing and system-related process validation
Identify recurring AP issues and communicate potential solutions
Follow established controls, documentation requirements, and internal procedures
Contribute to continuous improvement of Accounts Payable workflows and processes
BWS Dedicated AP Responsibilities
BWS Invoice Intake & AP Queue Management
Monitor BWS AP intake channels and identify invoices requiring action
Review invoices and credits for potential duplicates before processing
Confirm invoices contain the required:
Vendor information
Purchase order
Project information
Shipment information
Approval documentation
Route incomplete invoices to the appropriate BWS, Logistics, Billing, or Finance contact
Track outstanding items through resolution
Maintain ownership from initial receipt through posting, hold resolution, and final closeout
Ensure AP queues remain organized and unresolved items are actively followed
LTL Vendor Invoice Vouching
Assume responsibility for vouching BWS LTL vendor invoices according to established procedures
Review invoices from carriers such as Raven Cargo and BTX/Bacarella Transportation
Confirm invoices reference the appropriate:
Purchase Order
Fulfillment number
Project number
Use the PO as the primary reference whenever one has been created
Enter or verify required vouching information, including:
Custom form set to Axis
Full shipping address in the freight bill memo field
PO, fulfillment, or project reference in Ship Ref #1
Carrier tracking information
Correct consignee or recipient reference
Ship-to or recipient ZIP code
Vouch invoices in NetSuite
Ensure freight costs are assigned to the correct project or monthly freight project
Support a one-PO/one-invoice-per-shipment process whenever possible
Route consolidated or multiple-PO invoices through the appropriate manual exception process
Coordinate with the BWS/Logistics team when invoices are missing usable PO, project, fulfillment, or shipment references
Follow the procedures outlined in the Brown Forman Trucking and LTL Vouching Training Update
What We're Looking For
Required Qualifications
Approximately 18–24+ months of Accounts Payable experience or equivalent industry experience
Previous experience in Accounts Payable, Accounts Receivable, Finance Operations, or a related function
Strong understanding of invoice processing and vendor reconciliation
Strong attention to detail and numerical accuracy
Strong problem-solving and research skills
Ability to independently investigate invoice and payment discrepancies
Effective written and verbal communication skills
Strong time-management, organization, and prioritization abilities
Ability to manage multiple responsibilities and work effectively under deadline pressure
Professional and solution-oriented communication style
Ability to work independently while contributing effectively within a team
Flexibility to work overtime when business needs require it
Data Entry Requirements
Typing speed of approximately 40+ WPM
Strong 10-key data-entry skills, approximately 8,000 KPM
Ability to process high volumes of financial information accurately
Strong attention to detail when reviewing invoices, payment information, and vendor records
Preferred Qualifications
Experience with NetSuite
Experience with Concur
Experience processing ACH payments, wires, check runs, and other vendor payments
Experience with vendor onboarding and ACH maintenance
Experience managing EDI invoices
Experience with month-end accruals and prepayment reconciliation
Experience working with freight, logistics, or LTL invoices
Familiarity with purchase orders, shipment references, fulfillment numbers, and project-based billing
Experience working in a high-volume corporate or B2B Accounts Payable environment
Experience coordinating with Logistics, Billing, Finance, and other internal teams
Originally posted on Himalayas
Employment Type: Full-Time
Department: Accounts Receivable / Finance
Build Your Career With Alia Services
Alia Services connects talented professionals with growing companies around the world. We specialize in remote recruitment, workforce, and payroll solutions, helping organizations build exceptional teams while creating meaningful career opportunities for professionals.
We're looking for an experienced Senior Accounts Receivable Representative (AR Representative III) who is ready to take ownership of complex accounts, drive collections performance, and become a trusted resource within the AR team.
If you have strong B2B accounts receivable and collections experience, enjoy solving complex payment issues, and are comfortable communicating directly with customers and internal stakeholders, this could be a great next step in your career.
Why Join Alia Services?
At Alia Services, we want our team members to feel supported throughout their employment while having opportunities to grow professionally. As part of our team, you'll have access to:
100% Remote Work – Work from the comfort of your home while collaborating with an international team and client.
Health Insurance – Health insurance coverage provided through SafetyWing, beginning as soon as you are hired.
Paid Time Off (PTO) – Enjoy paid time off to rest, recharge, and maintain a healthy work-life balance.
Reliable Payroll – Consistent payroll administration and support from the Alia Services team.
Dedicated HR Support – Access to our People Operations team for employment-related questions, support, and guidance throughout your time with us.
Professional Growth – Opportunities to develop your skills, gain international experience, and grow professionally.
Coaching & Feedback – One-on-one coaching, ongoing feedback, mentorship, and development opportunities.
International Experience – Gain valuable experience working remotely with international companies and teams.
Cross-Functional Development – Opportunities to expand your knowledge and gain exposure to different areas of the business.
Equipment Coordination – Equipment support and coordination may be available depending on the position and client requirements.
Ongoing Employee Support – From onboarding through your day-to-day employment, Alia Services serves as your dedicated partner throughout your experience with the client.
With Alia Services, you're not just being placed in a remote role we remain part of your employment journey, providing ongoing HR, payroll, benefits, and professional support while you grow in your career.
AP Representative III
About the Role
As an AP Representative III, you will play an important role within the Accounts Payable team, helping ensure invoices, vendor payments, reconciliations, and related financial activity are processed accurately and on time.
This role requires more than basic invoice processing. You will be expected to independently research and resolve invoice and payment issues, communicate with vendors and internal teams, manage assigned AP workflows, support month-end activities, and maintain ownership of issues through final resolution.
You will also support dedicated BWS Accounts Payable processes, including invoice intake, AP queue management, LTL freight invoice vouching, NetSuite processing, and coordination with Logistics, Billing, and Finance teams.
Success in this role requires strong attention to detail, organization, communication, problem-solving, and the ability to work accurately in a fast-paced Accounts Payable environment.
What You'll Do
Accounts Payable & Invoice Management
Monitor and respond to emails in assigned shared inboxes
Review and vouch sample invoices
Review and reconcile vendor statements
Research and resolve unidentified invoices
Review invoice documentation and identify missing or incomplete information
Resolve vendor payment issues and outstanding items
Review, process, and reconcile outstanding prepayments
Enter marketing fund and commission adjustments
Vouch and manage telephone and leased-equipment invoices for all offices
Process corporate rent payments for leased spaces
Maintain accurate supporting documentation throughout the AP process
Ensure invoices are processed according to established procedures and deadlines
Vendor Communication & Account Resolution
Respond to vendors regarding invoice and payment status
Contact vendors to resolve outstanding checks and payment discrepancies
Research vendor inquiries and provide timely, professional responses
Maintain ownership of vendor issues through final resolution
Coordinate with internal stakeholders when additional information or approvals are required
Escalate complex or unresolved issues with clear supporting information
Payment Processing & Vendor Maintenance
Process vendor payments, including:
ACH payments
Discount checks
Wire transfers
Check runs
Support vendor setup for AR refunds in accordance with established access controls
Manage ACH vendor recruitment, onboarding, and maintenance
Resolve returned check issues
Complete daily wire clearing
Reconcile and clear U.S. Customs wire activity
Ensure payment records and vendor information remain accurate and properly documented
Reconciliation, Accruals & Reporting
Complete monthly accruals for invoices not processed by month-end
Review and reconcile vendor statements and outstanding balances
Manage EDI reporting and invoice activity
Support reconciliation of prepayments and payment-related accounts
Identify discrepancies and investigate the appropriate resolution
Maintain accurate AP records and support month-end financial processes
Concur & Expense Management
Set up, review, and approve employee reimbursements in Concur, as needed
Set up, review, and approve Account Executive reimbursements in Concur, as needed
Review reimbursement submissions for accuracy and required documentation
Support consistent application of established reimbursement procedures
Systems, Testing & Process Support
Work confidently within NetSuite, Concur, and other Accounts Payable or financial systems
Support SME testing and system-related process validation
Identify recurring AP issues and communicate potential solutions
Follow established controls, documentation requirements, and internal procedures
Contribute to continuous improvement of Accounts Payable workflows and processes
BWS Dedicated AP Responsibilities
BWS Invoice Intake & AP Queue Management
Monitor BWS AP intake channels and identify invoices requiring action
Review invoices and credits for potential duplicates before processing
Confirm invoices contain the required:
Vendor information
Purchase order
Project information
Shipment information
Approval documentation
Route incomplete invoices to the appropriate BWS, Logistics, Billing, or Finance contact
Track outstanding items through resolution
Maintain ownership from initial receipt through posting, hold resolution, and final closeout
Ensure AP queues remain organized and unresolved items are actively followed
LTL Vendor Invoice Vouching
Assume responsibility for vouching BWS LTL vendor invoices according to established procedures
Review invoices from carriers such as Raven Cargo and BTX/Bacarella Transportation
Confirm invoices reference the appropriate:
Purchase Order
Fulfillment number
Project number
Use the PO as the primary reference whenever one has been created
Enter or verify required vouching information, including:
Custom form set to Axis
Full shipping address in the freight bill memo field
PO, fulfillment, or project reference in Ship Ref #1
Carrier tracking information
Correct consignee or recipient reference
Ship-to or recipient ZIP code
Vouch invoices in NetSuite
Ensure freight costs are assigned to the correct project or monthly freight project
Support a one-PO/one-invoice-per-shipment process whenever possible
Route consolidated or multiple-PO invoices through the appropriate manual exception process
Coordinate with the BWS/Logistics team when invoices are missing usable PO, project, fulfillment, or shipment references
Follow the procedures outlined in the Brown Forman Trucking and LTL Vouching Training Update
What We're Looking For
Required Qualifications
Approximately 18–24+ months of Accounts Payable experience or equivalent industry experience
Previous experience in Accounts Payable, Accounts Receivable, Finance Operations, or a related function
Strong understanding of invoice processing and vendor reconciliation
Strong attention to detail and numerical accuracy
Strong problem-solving and research skills
Ability to independently investigate invoice and payment discrepancies
Effective written and verbal communication skills
Strong time-management, organization, and prioritization abilities
Ability to manage multiple responsibilities and work effectively under deadline pressure
Professional and solution-oriented communication style
Ability to work independently while contributing effectively within a team
Flexibility to work overtime when business needs require it
Data Entry Requirements
Typing speed of approximately 40+ WPM
Strong 10-key data-entry skills, approximately 8,000 KPM
Ability to process high volumes of financial information accurately
Strong attention to detail when reviewing invoices, payment information, and vendor records
Preferred Qualifications
Experience with NetSuite
Experience with Concur
Experience processing ACH payments, wires, check runs, and other vendor payments
Experience with vendor onboarding and ACH maintenance
Experience managing EDI invoices
Experience with month-end accruals and prepayment reconciliation
Experience working with freight, logistics, or LTL invoices
Familiarity with purchase orders, shipment references, fulfillment numbers, and project-based billing
Experience working in a high-volume corporate or B2B Accounts Payable environment
Experience coordinating with Logistics, Billing, Finance, and other internal teams
Originally posted on Himalayas
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