Hiring Part-Time Administrative Assistant For Small Social Network Platform CEO

Example of Tasks - Sorting and archiving information: Bugs to file, notes on planned features, general tidbits of information on topics related to social networks and community management, list of documents/social posts to write, receipts/expenses. - Help with maintaining a list of upcoming TODOs: Make sure that “stuff that needs to get done” is filed where it can be found again, and that it’s marked as such once it’s been done.
Keep a calendar with important deadlines/things to do up to date. - Proofreading/drafting emails or other documents: Introductory emails to other founders/stakeholders, surveys, social/community posts, job postings, art commission requests...
From time to time, updating software documentation (requires markdown/github knowledge, the latter of which I can help with).
As I’m not a native English speaker, you might have to proofread important documents for me. - Research: Potential software to use for [task], “how does [other website] handle [policy/feature]”, “how do I get [merch] produced”, “how do I hire [professional] for [task]”, “which type of professional do I need for [thing to do]”... - Volunteers management: Keeping track of tasks assigned, periodically pinging people for status updates, reaching out to candidates. - Help improving processes/prioritizing tasks: There are more things to do than I can reasonably handle, and there are processes that need to be created that I lack expertise on. - Be a sounding board: I highly value external input.
Once the general priorities are understood, I’d love an ally able to give both constructive criticism and suggest improvements. - Occasional personal assistant tasks: Schedule appointments, sending personal emails.
Ideal Candidate - The Basics: Organized and detail-oriented, able to handle large amounts of data/information and archive/file them appropriately, familiarity with building/maintaining filing systems, strong research skills, efficient time management. - Ability to work independently and reliably: I need to trust that you’ll be able to complete tasks with the least possible amount of oversight.
If you’re blocked on something, or unsure about the usefulness of a task, I need to trust you’ll bring this (or any other issue) up to me in a timely manner. - Previous experience as personal/administrative assistant (> 1 year): Since I’ve never worked with an assistant before, I’ll need you to guide me into setting up an efficient and productive work relationship. - Ability to handle occasional exposure to NSFW or other graphic content: While I don’t expect your regular duties to involve anything directly related to such content, our software does have spaces that deal with unsafe or potentially upsetting material, and you might occasionally be exposed to them. - Familiarity with Discord, Google Docs/Sheets, Gmail - (preferred) Familiarity with fandom: our software is built first and foremost for transformative fandom (i.e. producers/consumers of fanfiction, fanart, meta...). - (preferred) Familiarity with Internet lingo, spaces (and humor).
Time Commitment This is a part time position.
I expect to need a greater amount of time commitment in the beginning (~10/15hrs a week for the first 1-2 months), while we work together to figure out our working relationship, set up processes, and tackle the accumulated backlog.
Afterwards, I estimate around 5-7 hours a week.
Tags: Admin Support, Personal Virtual Assistant

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